Overview: This guide will show you how you can quickly and effectively create CARA events on your calendar while sharing your team schedule with your student-athletes, coaches, and administrators.
1. Begin in your Coach portal.
- You can simply click on the date to add your event.
- OR you can click the blue “Create Event” in the top right of your screen.
2. You will be prompted with the 'Create Event' window.
Event Details
3. Fill in the event name.
4. Select "CARA" as the event category. Note: After selecting "CARA", you will need to choose a CARA sub-category for your event.
5. Select your attendees. By adding student-athletes or coaches to an event, this will now populate the event on their calendars. Note: When creating CARA events, it is important that you add student-athletes to the event so that the Spry platform can accurately calculate their CARA hours. If no student-athletes are added, the event will not be tracked.
- You can select attendees by Individual, Team, Class, or Tag. Watch below:
6. Review the date of this event to confirm it is correct. To edit, simply click the calendar icon to select your date.
7. Enter your event’s time.
Optional: Use the 'Find a time' option to search for availability amongst your attendees' schedules.
8. If your school allows, add a facility to this event to ensure your facility is reserved.
9. If you’d like, you can set a reminder.
10. If this is a recurring event, simply select the frequency.
11. You can add any notes to communicate with your attendees OR attach relevant documents or files, such as a scouting report, meeting agenda, or video.
12. When you’re done, click the blue “Create Event” button.
Sending Notifications
13. Finally, you have the option to send a notification (email and push notification) to the users.
14. Your event will now appear on your calendar and the calendar of your attendees.
15. Need to make changes? Click on the event in your calendar to DELETE or EDIT.
Understanding CARA Events/Logs
All CARA events that have been added to your calendar will be populated to your CARA logs for review and submission. These logs will be generated on a schedule (likely weekly) as setup by your Compliance Admin. Please note: if you fail to add student-athletes to the CARA event, it will not show in your log as no hours will be tracked. Need help reviewing and submitting CARA logs? Please view THIS GUIDE.
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